Accounts Payable/Financial Assistant

Performs various office and clerical duties. Office and clerical duties may be assigned in accordance with the office procedures of New Choices, Inc. Office duties may be held in various departments.

Essential Functions:

• File AR papers daily
• Open bills, alpha, stamp, date, place in folder for the following week
• Enter AP bills weekly
• Code/enter Home Health Mileage
• Data entry of Mileage into several software (Care Voyant, Access, GP)
• Stamp Mileage Checks
• Stamp and mail AP checks
• Attach AP check stubs to bills and file
• May attach payroll stubs to timesheets and file
• Add/remove/maintain NCI work phones, lists, keys and auto-door software
• Enter bank deposits
• Write up savings deposits; take deposits to bank weekly
• Maintain inventory price-list, maintain organization of restock supply room.
• Review POs of outlying county offices for accuracy and best price; may order supplies
• Assist and update filing, making of new books and folders, thinning of books and folders as needed
• Assist AR Financial Assistant with entering consumer bills and filing
• Update/maintain financial contract books
• Cross-train in Accounts Receivable; Assist AR with claims follow-up
• Communicates effective and timely with CFO
• Maintains a positive rapport with co-workers and consumers
• Complete other job duties as assigned

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Qualifications:

• Honesty/Integrity- Ability to be truthful and be seen as credible in the workplace.
• Detail orientated- Ability to perform work accurately and thoroughly consistently.
• Decision Making- Ability to make critical decisions while following company procedures
• Creative- Ability to think in such a way as to produce a new concept or idea
• Organized- Possessing the trait of being organized or following a systematic method of performing a task.
• Energetic- Ability to work at a sustained pace and produce quality work.
• Ethical- Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Reliability- The trait of being dependable and trustworthy.
• Self Confident- The trait of being comfortable in making decisions for oneself.
• Accuracy- Ability to perform work accurately and thoroughly.
• Communication, Oral- Ability to communicate effectively with others using the spoken word.
• Analytical Skills- Ability to use thinking and reasoning to solve a problem.
• Communication, Written- Ability to communicate in writing clearly and concisely.

Education: High School Graduate or General Education Degree, general accounting knowledge of procedures

Skills: Able to use Microsoft Office applications, written and oral communication skills, basic filing and record keeping skills, operate office machines i.e. computer, calculator, fax machine

Work Environment: Professional Office Building